City Council Budget Meeting – 06/12/2017

Meeting Agenda

Below is the pasted journal for ADA Compliancy. See attachment to download the full version.

  CITY OF WOBURN

JUNE 12, 2017 – 7:00 P.M.

SPECIAL MEETING OF THE CITY COUNCIL

COUNCIL CHAMBER, WOBURN CITY HALL

Roll Call

Haggerty

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VOTED to dispense with the reading of the previous meeting’s Journal and to APPROVE, all in favor, 9-0.

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Pursuant to Woburn Municipal Code Title 3, Article I, Section 3-3(C), and to Rule 31 of the

Rules and Orders of the City Council, the President of the City Council has called a Special Meeting of the City Council for the purposes of reviewing, conducting a public hearing and taking action as determined by the City Council on the Fiscal Year 2018 Budget, taking action on financial matters presented and pending before the City Council, taking action on financial matters pending in Committee on Finance, providing a first reading for financial matters, and for any other matters that may legally come before the City Council. _________________________

Alderman Concannon stated that under guidance from the State Ethics Commission a family member who works in the School Department, and that since he is not voting directly on a salary item but rather the entire budget amount for the department nothing further is required except disclosure. Alderman Higgins stated that she has a family member who works in the School Department, and that she is making disclosure. Alderman Tedesco stated that he has a family member who works in the School Department, and that he is making disclosure. Alderman Campbell stated that she has a family member who work in the Office of the City Clerk, and that she is making disclosure.

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PUBLIC HEARING OPENED. Michael Mulrenan, 937 Main Street stated that he was in favor of the budget as submitted by the Mayor. Motion made and 2^nd that the public hearing be closed, all in favor, 9-0. PUBLIC HEARING CLOSED.

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A discussion of the Fiscal Year 2018 Budget as submitted and recommended by the Mayor ensued in which each page of the Budget was reviewed by the City Council. On motion made and 2^nd each page of the Budget was approved with 9 in favor, 0 opposed unless otherwise indicated herein.

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Motion made and 2^nd to take Page 31 School Department out of order, all in favor, 9-0. Relative to Page 31 School Department. Alderman Concannon stated that the stipend for the School Committee should be reduced to the level prior to the recent increase. Motion made and 2^nd to approved Page 31 School Department, 8 in favor, 1 opposed (Concannon opposed). Motion made and 2^nd to return to the regular order of business, all in favor, 9-0.  _________________________

Motion made and 2^nd to return to the regular order of business, all in favor, 9-0.

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Relative to Page 1 City Council Department. Alderman Mercer-Bruen stated that the City Council stipend should be reduced to the level prior to the recent increase. Alderman Concannon stated that he was concerned about the timing of the increase, that the departments indicated a need for additional funds for operating expenses, and that these are voluntary positions. Alderman Anderson stated that these salaries will not go into effect until January 1, 2018. Motion made and 2^nd to reduce the salary line item for City Council Department from

$107.745.24 to $93,745.24, 2 in favor, 7 opposed (Anderson, Campbell, Gaffney, Gately,

Higgins, Tedesco, Haggerty opposed). Motion made and 2^nd that Page 1 City Council Department be approved, 6 in favor, 2 opposed (Concannon, Mercer-Bruen opposed), 1 abstained (Campbell abstained).

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Relative to Page 2 Mayor Department. Motion made and 2^nd that Page 2 Mayor Department be approved, 8 in favor, 0 opposed, 1 abstained (Tedesco abstained).  _________________________

Relative to Page 3 Mayor Community Services Department. Alderman Concannon stated that unless the city has invoices showing services provided to the city then the city cannot fund these accounts, and that he will take the word of the Mayor that the city has received the invoices. Motion made and 2^nd to suspend the rules for the purposes of hearing from Mayor Galvin. Mayor Galvin stated that the city has received invoices from the organizations documenting the services provided, and that Home Care Corp. is Minuteman Senior Services. Motion made and 2^nd that Page 3 Mayor Community Services Department be approved, 8 in favor, 1 opposed (Anderson opposed).

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Relative to Page 6 Assessor Department. Motion made and 2^nd that Page 6 Assessor Department be approved, 8 in favor, 0 opposed, 1 opposed (Haggerty opposed).  _________________________

Relative to Page 10 City Clerk Department. Motion made and 2^nd that Page 10 City Clerk Department be approved, 8 in favor, 0 opposed, 1 abstained (Campbell abstained).

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Relative to Page 11 Election & Registration Department. Motion made and 2^nd that Page 11 Election & Registration Department be approved, 8 in favor, 0 opposed, 1 abstained (Campbell abstained).

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Relative to Page 12 License Commission Department. Motion made and 2^nd that Page 12 License Commission Department be approved, 8 in favor, 1 opposed (Concannon opposed).

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Relative to Page 14 Conservation Department. Motion made and 2^nd that Page 14 Conservation Department be approved, 8 in favor, 1 opposed (Concannon opposed).

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Relative to Page 15 Planning Board Department. Motion made and 2^nd that Page 15 Planning Board Department be approved, 8 in favor, 1 opposed (Concannon opposed).

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Relative to Page 16 Board of Appeals Department. Motion made and 2^nd that Page 16 Board of Appeals Department be approved, 7 in favor, 1 opposed (Concannon opposed), 1 abstained (Anderson abstained).

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Relative to Pages 18 through 23 inclusive Woburn Police Department. Alderman Tedesco stated that if the Woburn Police Department budget is being taking as a total amount then he does not have to abstain from voting on the budget. President Haggerty stated that the vote would be to take the Woburn Police Department budget as a total. Motion made and 2^nd to take Pages 18 through 23 inclusive Woburn Police Department collectively and to adopt, all in favor, 9-0. _________________________

Relative to Page 29 Sealer of Weights & Measures Department. Motion made and 2^nd that Page 29 Sealer of Weights & Measures Department be approved, 8 in favor, 1 opposed (Gately opposed).

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Relative to Page 33 Woburn Public Works Department. Alderman Gately stated that the incumbent Deputy Superintendent of Public Works will be retiring on June 30, 2017 and that he wishes him well, that a reevaluation of the job description and qualifications will take place in July 2017, that the salary line item for the position should be reduced by $20,000.00 to

$86,096.53, that this will be more in line with the duties of the position, and that there should be a competitive process to fill the position. Motion made and 2^nd to suspend the rules to hear from Mayor Galvin, all in favor, 9-0. Mayor Galvin stated that there is an ordinance that establishes the salary and the amount must be paid until the position is filled, that he asks a change in the budget amount not be made until there is a change in the salary ordinance for the position, and that the position is not a union bargained position. Alderman Anderson stated that the duties, qualifications and salary for the position is being reviewed in the Committee on Ordinances. Mayor Galvin stated that if the City Council wants to adjust the salary he would respect their action however this action is putting the cart before the horse to act now. Motion made and 2^nd to return to the regular order of business, all in favor, 9-0. Alderman Campbell stated that it is premature to reduce the salary for the position, that the City Council needs to see the qualifications of the individuals who apply for the position, and that the City Council can look at adjusting the salary at a later date. Alderman Anderson stated that the salary should be adjusted before seeking applicants, and that the individual retiring has served in the position for decades and has skills that a newer person may not have. Alderman Higgins stated that the City Council should look at the position and the job description. Alderman Gaffney stated that could vote to have any adjusted salary reflected in the FY2018 budget. Alderman Concannon stated that the matter will be reviewed by the Committee on Ordinances and the Committee on Personnel, and that this is the appropriate process. Motion made and 2^nd to reduce Deputy Superintendent salary line on Page 33 Woburn Public Works Department from $106,096.53 to $86,096.53, ROLL CALL: Anderson – Yes, Campbell – No, Concannon – No, Gaffney – Yes, Gately – Yes, Higgins – Yes, Mercer-Bruen – No, Tedesco – No, Haggerty – Yes, Motion Passes. Motion made and 2^nd to adopt Page 33 Woburn Public Works Department at $517,908.09, as amended, 8 in favor, 1 opposed (Concannon opposed).

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Relative to Page 34 Woburn Public Works Department. Motion made and 2^nd to that Page 34 Woburn Public Works Department be approved, as amended, all in favor, 9-0.

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Relative to Page 35 Woburn Public Works Department. Motion made and 2^nd to that Page 35 Woburn Public Works Department be approved, as amended, all in favor, 9-0.

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Relative to Page 36 Woburn Public Works Department. Motion made and 2^nd that Page 36 Woburn Public Works Department, as amended at $2,317,108.73 be approved, 7 in favor, 0 opposed, 2 abstained (Anderson, Concannon abstained).

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Relative to Page 37 Woburn Public Works Department. Motion made and 2^nd to that Page 37 Woburn Public Works Department be approved, as amended, all in favor, 9-0.

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Relative to Page 38 Woburn Public Works Department. Motion made and 2^nd to that Page 38 Woburn Public Works Department be approved, as amended, all in favor, 9-0.

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Relative to Page 39 Woburn Public Works Department. Motion made and 2^nd to that Page 39 Woburn Public Works Department be approved, as amended, all in favor, 9-0.

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Relative to Page 40 Woburn Public Works Department. Motion made and 2^nd to that Page 40 Woburn Public Works Department be approved, as amended, all in favor, 9-0.

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Relative to Page 41 Woburn Public Works Department. Motion made and 2^nd to that Page 41 Woburn Public Works Department be approved, as amended, all in favor, 9-0.

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Relative to Page 42 Woburn Public Works Department. Motion made and 2^nd to that Page 42 Woburn Public Works Department be approved, as amended, all in favor, 9-0.

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Relative to Page 43 Woburn Public Works Department. Motion made and 2^nd to that Page 43 Woburn Public Works Department be approved, as amended, all in favor, 9-0.

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Relative to Page 74 Water and Sewer Enterprise Fund. Motion made and 2^nd to that Page 74 Water and Sewer Enterprise Fund be approved, all in favor, 9-0.

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Relative to Page 75 Water and Sewer Enterprise Fund. Motion made and 2^nd to suspend the rules for the purposes of hearing from the City Auditor, all in favor, 9-0. City Auditor Charles Doherty stated that Page 75 Water and Sewer Enterprise Fund will have to be recalculated based on the modifications to the Department of Public Works budget.

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Note: There was no Page 78 included in the budget.

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Motion made and 2^nd for a five minute recess, all in favor, 9-0.

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President Haggerty called the meeting back to order.

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Motion made by Alderman Anderson and 2^nd to reconsider vote to approve Page 74 Water and

Sewer Enterprise Fund, all in favor, 9-0. Motion made and 2^nd to suspend the rules to hear from

City Auditor Charles Doherty, all in favor, 9-0. City Auditor Doherty stated that the Indirect

Charges would be reduced from $1,551,132.32 to $1,544,132.32 and the Total Water and Sewer Cost would be reduced from $20,168,293.67 to $20,161,293.67 with the adjustment made to the salary line for the Deputy Superintendent of Public Works. Motion made and 2^nd to return to the regular order of business, all in favor, 9-0. Motion made and 2^nd that Page 74 Water and Sewer Enterprise Fund, as amended, with the Indirect Charges at $1,544,132.32 and the Total Water and Sewer Cost at $20,161,293.67 be approved, all in favor, 9-0. _________________________

Motion made and 2^nd that the WATER & SEWER ENTERPRISE FUND BUDGET including indirect costs in the sum of $18,617.161.35 be ADOPTED, ROLL CALL: Anderson – Yes, Campbell – Yes, Concannon – Yes, Gaffney – Yes, Gately – Yes, Higgins – Yes, Mercer-Bruen – Yes, Tedesco – Yes, Haggerty – Yes, MOTION PASSES.

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Motion made and 2^nd that the GENERAL FUND BUDGET in the sum of $126,185,813.60 be

ADOPTED, ROLL CALL: Anderson – Yes, Campbell – Yes, Concannon – Yes, Gaffney – Yes, Gately – Yes, Higgins – Yes, Mercer-Bruen – Yes, Tedesco – Yes, Haggerty – Yes, MOTION PASSES.

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Motion made and 2^nd that the total FISCAL YEAR 2017 BUDGET for the City of Woburn in the sum of $144,802,974.95 be ADOPTED, ROLL CALL: Anderson – Yes, Campbell – Yes, Concannon – Yes, Gaffney – Yes, Gately – Yes, Higgins – Yes, Mercer-Bruen – Yes, Tedesco – Yes, Haggerty – Yes, MOTION PASSES.

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                  CITY OF WOBURN                                                                  FISCAL 2018  BUDGET

8. Law            0151        Salary     $162,455.46

Maintenance              $118,000.00           $280,455.46

8. Data Processing        0154        Salary     $105,869.27

Maintenance              $394,800.00           $500,669.27

8. City Clerk   0161        Salary     $324,883.51

Maintenance                 $7,350.00

Outlays                               $0.00            $332,233.51

8. Election & Reg          0162        Salary     $82,245.24

Maintenance                $38,900.00

Outlays                               $0.00            $121,145.24

8. License Commission                0164        Salary     ^$13,500.00

Maintenance                        $0.00             $13,500.00

8. Human Resources     0170        Salary     $163,176.36

Maintenance                 $8,600.00            $171,776.36

8. Conservation             0171        Salary     $118,084.78

Maintenance                 $7,150.00

Outlays                         $7,250.00            $132,484.78

Planning Bd/ Comm

8. Devel          0172        Salary     $253,662.17

Maintenance               $68,000.00            $321,662.17

8. Board of Appeals      0173        Salary     $24,300.00

Maintenance                        $0.00             $24,300.00

8. Sundry Boards          0174        Maintenance          $38,700.00              $38,700.00

18-21          Police                                       0210              Salary                     $7,872,531.74

22. Maintenance    $660,484.00
23. Outlays            $30,600.00          $8,563,615.74

24-25          Fire                                           0220              Salary                     $6,520,693.70

26. Maintenance    $451,244.00
27. Outlays            $5,000.00          $6,976,937.70 28    Inspection Services           0251        Salary          $524,474.30

Maintenance                $10,550.00

Outlays                               $0.00            $535,024.30

29. Sealer of Weights      0254        Salary     $16,265.85

Maintenance                    $500.00             $16,765.85

29. Civil Defense             0291        Salary     $47,813.44

Maintenance                        $0.00             $47,813.44

29. Woburn School         0300        Budget    $60,214,181.52

31             Northeast Regional                  0301              Budget                   $1,673,149.00

Essex North Shore Agricultural

&Technical School

31. District       0302        Budget    $166,504.00

$62,053,834.52

31. Engineering               0410        Salary     $302,232.29

Maintenance                $22,500.00

Outlays                         $2,400.00            $327,132.29

33-36 Public Works 0411 Salary $2,137,108.73 37 Public Works 0412 Administration $12,500.00 37 Public Works 0414 Tree Moth $26,500.00 38 Public Works 0417 Street Maint $404,000.00 39 Public Works 0418 Snow Remove $279,000.00 39 Public Works 0419 Traffic Control $82,900.00 39 Public Works 0420 Street Lighting $205,000.00 40 Public Works 0421 Repair & resur $0.00 40 Public Works 0422 Sidewalk Rep $0.00 40 Public Works 0424 Comm. Events $14,000.00 40 Public Works 0425 Bridge Repair $0.00

40. Public Works             0426        Fence Repair          $0.00 41 Public Works         0428     City Garage            $0.00 41 Public Works         0429        Telephone     $2,000.00
41. Public Works             0430        Gas  &  Oil              $252,000.00

Trucks &

40. Public Works             0432        equip      $220,000.00

Public

          42             Public Works                           0435              building                     $415,000.00

44. Total Public Works         Budget          $4,230,008.73
45. Cemetery         0490        Salary          $441,491.60
46. Maintenance    $0.00

46. Outlays            $0.00       $441,491.60
47. Board of Health               0512        Salary          $403,246.07
48. Maintenance    $43,550.00
49. Rubbish Removal           0495          Maintenance          $3,119,000.00          $3,565,796.07
50. Council on Aging            0541        Salary          $235,289.31

Maintenance               $67,421.00            $302,710.31

46. Veterans Benefits           0543        Salary          $100,586.47

Maintenance                 $2,500.00

Benefits                     $275,000.00           $378,086.47

46. United Veterans              0544          Maintenance          $11,200.00          $11,200.00
47. Public Library 0610        Salary          $953,178.14
48. Maintenance    $231,938.50

$1,185,116.64

46. Recreation       0620        Salary          $138,912.70

55                                                                                  Programs                    $89,320.00

56-57                                                                                Maintenance               $80,140.00            $308,372.70

58. Parks               0630        Salary          $390,791.24 59       Maintenance          $122,250.00
59. Outlays            $0.00       $513,041.24
60. Historical Comm.            0650          Maintenance          $500.00   $500.00

Handicap

58. Commission    0660        Maintenance          $500.00   $500.00
59. Biotech Commission      0670          Maintenance          $500.00   $500.00

Agricultural

58. Commission    0675        Maintenance          $1,000.00               $500.00
59. Traffic Commission        0640          Maintenance          $750.00   $750.00

Human Rights

58. Commission    0685        Maintenance          $1.00       $1.00 Historical District
59. Commission    0690        Maintenance          $1.00       $1.00
60. Maturing Debt 0710        Principal          $1,815,000.00

Interest                     $857,376.41         $2,672,376.41

58. Interest Temp Loans       0715        Interest          $350,000.00            $350,000.00
59. Woburn Retirement         0970          Salary&Maint         $7,340,576.00          $7,340,576.00

Non Contributory

58. Pensions          0970        Salary          $3,906.31               $3,906.31
59. Unemployment               0980          Maintenance          $100,000.00          $100,000.00
60. Insurance         0980        Maintenance          $19,874,260.53       $19,874,260.53
61. Medicare Tax   0980        Maintenance          $800,000.00            $800,000.00

TOTAL GENERAL FUND BUDGET                                                                         $126,185,813.60

74-75           Water & Sewer Enterprise Fund Budget

76-79                                                    Water = 0450

80-84                                                    Sewer = 0440

Direct

Charges to

Enterprise

Fund

Indirect

Charges

Reflected in

General fund 

Total Enterprise Fund

Budget

Grand Total

Fiscal 2018

Budget

Presented to the Mayor: June 14, 2017                  s/Scott D. Galvin June 14, 2017

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Motion made and 2^nd to suspend the rules for the purposes of adding the following matters to the Order of the Day as late filed matters, all in favor, 9-0.

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Motion made and 2^nd to suspend the rules to hear from Mayor Galvin, all in favor, 9-0. Mayor Galvin stated that historically the city has been allowed to carry over these items and raise the funds by taxation in the next fiscal year as the amounts cannot be precisely calculated when setting the budget however the Department of Revenue will no longer allow this practice. Motion made and 2^nd to return to the regular order of business, all in favor, 9-0. _________________________

ORDERED     That the sum of $137,000.00 be and is hereby appropriated as so stated from Employee Insurance Acct #0198051-517500 $137,000.00 to Workers

Compensation Acct #0198051-517100 $12,000.00, Unemployment Comp Acct

#0198051-517300 $25,000.00, Medicare Match Acct #0198051-517600 $100,000.00, Total $137,000.00

I hereby recommend the above. s/Scott D. Galvin, Mayor

I have reviewed the above: s/Charles E. Doherty, City Auditor

s/President Haggerty

Motion made and 2^nd to suspend City Council Rule 25, to suspend 1989 Woburn Municipal

Code, as amended, Title 3, Section 3-3(G), all in favor, 9-0. Motion made and 2^nd that the MATTER be LAID ON THE TABLE, all in favor, 9-0.

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ORDERED That the sum of $18,000.00 be and is hereby appropriated as so stated from

Auditor Salary Acct #0113451-511000 $18,000.00 to Short Term Interest Acct #0171559-592500 $18,000.00

I hereby recommend the above. s/Scott D. Galvin, Mayor

I have reviewed the above: s/Charles E. Doherty, City Auditor

s/President Haggerty

Motion made and 2^nd to suspend City Council Rule 25, to suspend 1989 Woburn Municipal

Code, as amended, Title 3, Section 3-3(G), all in favor, 9-0.  Motion made and 2^nd that the MATTER be LAID ON THE TABLE, all in favor, 9-0.

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Motion made and 2^nd to return to the regular order of business, all in favor 9-0.

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Motion made and 2^nd to ADJOURN, all in favor, 9-0. Meeting adjourned at 7:52 p.m.

A TRUE RECORD ATTEST:

William C. Campbell

City Clerk and Clerk of the City Council